Get to the point quickly. Imagine that you have 45 seconds to tell a CEO what has to happen to survive or succeed.
The CEO is less concerned with the tactics that he or she doesn’t understand (query strings or esoteric KPI’s), but more the goals, the reality of where they are now and what it means, the challenges, required resources, timeline, and whether you are the right person to handle the situation.
Every data point must have analysis. Even stating, “visits increased” doesn’t tell me by how much, or if I should be happy with that amount. Maybe a performance indicator increased by 5%, but we were expecting 12%. Every statement and observation on the executive summary must be given the context of good / bad / on course / off course. For each of these points, you must demonstrate that you understand them, have a plan, and are the right person for the job.
Do not simply place numbers or charts as though their meaning is self-evident. The first thing on an executive’s mind is “so what?”.
Make sure that you include all the major recommendations in the executive summary. I suggest you sweep through your document and create a list of the big ideas, and THEN write the executive summary.
Don’t regurgitate the obvious. Try to get the strategic plan across in 3 or 4 paragraphs.
1. Crystallize your thoughts.
Since the executive summary is the plan or report in miniature, it contains the document’s highlights, its key points. To write an executive summary, focus on the issues that are most important to your business’s success — past and future — and set aside those matters that are tangential.
2. Set priorities.
The most important thing at any given moment in life is subsistence. We’ve all heard the cliché, “moving deck chairs on the titanic.”
Priorities can be thought of in this order:
1. Subsistence (or necessity): Where are we? Are we in danger of dying? How alive are we? Are we healthy or sick? Do we have enough food and water? Are our resources threatened?
2. Defense: Is anything or anyone threatening us? If so, who and what can we do about it?
3. Conquest: How can we expand beyond our current status quo? Where can we go? What is out there for us? What is the opportunity size? Are we in a position to succeed? How long will it take?
Powerpoint
· Bulleted lists are best
· Read each sentence twice asking, “Which words are not needed?” Also ask, “do I need to think to understand the take-away?”
· Phrases are meant to be read easily, not to grow into prose
· Make sure it is easy to scan the slide and understand the points
Word
- Paragraphs are preferable, however a list within the executive summary can be used to highlight the most important take-aways